Information Access Requests

What is Freedom of Information and Protection of Privacy?

Freedom of Information and Protection of Privacy (or FOIP) refers to provincial legislation which governs how public bodies, like the City of Wetaskiwin, may collect personal information, and how the information may be accessed by members of the public.

Personal Information is defined under the FOIP Act as:

  • name, home or business address, home or business telephone number;
  • race, national or ethnic origin, colour;
  • religious or political beliefs or associations;
  • age, sex, marital status or family status;
  • identifying number referring to the specific individual;
  • fingerprints or other biometric characteristics;
  • health and health care history;
  • educational, financial, employment or criminal history including criminal records where a pardon has been given;
  • anyone else's opinion;
  • an individual's personal views or opinions, except if they are about someone else.


How to access information:

If there are records you would like to access, the first step is identifying what the information is.

Personal Information

Records with your own personal information do not require an application fee to access. If you would like to access your own information, you must provide proof of identity, or if you have delegated the authority to someone else to access your records, they must provide proof that you have authorized them to act on your behalf.

General Information

Any other record held by the City is considered general information and is subject to a $25 information request fee. Once we receive your request we may contact you to clarify what information you are requesting so that we may process your request quicker. You may request a copy of a record or you may alternatively request to view a record. 

Some information requests may be subject to extra processing costs, depending on your request. Factors that may increase costs may include:

  • Time needed to retrieve the records;
  • Having to produce a physical record from an electronic record;
  • Having to mail or ship a record to the recipient;
  • The cost of making copies of the records for release.

If you would like to make an information access request please download the Information Access Request form and return it to the FOIP Coordinator with the accompanying $25 fee, if applicable.  If your request is subject to additional fees, the FOIP Coordinator will provide an estimate of fees before proceeding with the request. If the cost of processing your request exceeds $150, you will be required to pay a 50% deposit upfront.

Resources:
Information Access Request Form
FOIP Bylaw 1451-99
Freedom of Information and Protection of Privacy Act


 Contact the FOIP Coordinator

Phone: 780-361-4420
Email: jacqueline.pelechytik@wetaskiwin.ca
Mail: Box 6210 4705 50 Avenue
Wetaskiwin, AB T9A 2E9


Information Access Fee Schedule, FOIP Bylaw 1451-99

1.

For locating and retrieving a record.

$6.75 per ¼ hour.

2.

For producing a record from an electronic record:

a)      computer processing and related charges

b)      computer programming

Actual cost to public body.

$ 10.00 per ¼ hour.

3.

For preparing and handling a record for disclosure.

$ 06.75 per ¼ hour.

4.

For supervising the examination of a record.

$ 06.75 per ¼ hour.

5.

For shipping a record or copy.

Actual cost to public body.

6.

For copying a record:

a)       photocopies, hard copy laser prints and computer printout

b)       floppy disks

c)       computer tapes

d)       microfiche (diazo film)

e)       duplication of 16mm microfilm

f)        duplication of 35mm microfilm

g)       duplication of microfilm or microfiche to paper

h)       photographs (color and black & white  from negative)

¨      4”  X  5”

¨      5”  X  7”

¨      8”  X  10”

¨      11”  X  14”

¨      16”  X  20”

i)         plans and blueprints

j)         duplication of slide

k)       duplication of audio cassette

l)         duplication of video cassette (1/4”, ½” or 8mm – 1 hr)

m)     duplication of video cassette (1/4”, ½” or 8mm – 2 hr)

n)       duplication of video cassette (3/4” – ½ hr)

  • o)       duplication of video cassette (3/4” – ¾  - 1 hr)

p)       ANY other media not listed above

(** please see note)

$ 00.25 per page.

$ 10.00 per disk.

$ 55.00 per tape.

$ 00.50 per fiche.

$ 25.00 per roll.

$ 32.00 per roll.

$ 02.00 per page.

$ 10.00 per each.

$ 13.00 per each.

$ 19.00 per each.

$ 26.00 per each.

$ 40.00 per each.

$ 00.50 per sq. ft.

$ 02.00 per slide.

$ 05.00 per tape.

$ 20.00 per tape.

$ 25.00 per tape.

$ 18.00 per tape.

$ 23.00 per tape.

Actual cost to public body.

** Note:  Prices quoted above are in addition to the cost of actual materials used.